How our ordering and production process works

Click above for more information about the process and expand the sections below for further details.

  1. Please read the Terms & Conditions and accept the order by returning a signed copy finalised quote by fax / Email. 
    50% of the total GST inclusive value of the quote is required for a deposit using the methods of payment described below. 
  2. Once we have received deposit and quote acceptance, material and hardware is organised for your order. 
    1. Once all requirements are met to proceed with the production process, the estimated date for product delivery will take approximately 25 business days or as advised by administration. 
    2. Manufacture sizes for each product is determined either by site measure (once building structure/openings are ready) or by agreed measurements with the builder, this should occur 5-7 business days after confirming your order to meet the estimated lead time.
  3. You will be issued Claims detailing the amounts and terms for each claim and EFT reference information.
  4. Once manufacturing measurements are confirmed, you and/or the builder can be advised of a revised delivery date – this can vary from the original approximated lead time due to factors such as: readiness for site measure, detailing; otherwise is approximately 15-20 business days from when measurement/details are finalised. 
  5. An Invoice will be sent for the balance due as manufacturing is nearing completion along with the scheduled delivery date. Payment is required prior to the delivery as either cleared funds or funds transfer receipt showing scheduled payment. Payment on the day of delivery can be made via phone to provide credit card details. Extras / Variations to the confirmed order require the full claim to be paid prior to delivery.

Payment of invoiced claims can be made with the following methods

Phone & Internet Banking (BPAY)

(Minimum transaction amount: $500) Biller Code: 77099 Use Reference: 478701   (or refer to your invoice for a specific reference code).

Electronic Funds Transfer direct to bank A/C (EFT)

Please refer to the Bank Details in the EFT section of your invoice for BSB, Account and Reference details.

Online Credit Card Processing via Xero Payments

Each invoice sent on email by us through the Xero software can be processed securely online using the link contained in the email body. A PDF version of the invoice is also attached with alternative payment methods and also details the Online Credit Card surcharges that are calculated based on the invoice totals. These are on-charged from the online payment processing facility as follows Revised September 2017: 

  • Visa / MasterCard / American Express 1.5% Surcharge
  • Diners 2.6% Surcharge

Credit Card Processing via merchant EFTPOS terminal

You will need download the Credit Card Authorisation Form first and provide your credit card details (Visa, MasterCard or American Express). Please phone our administration team between 8:30am-4:30pm Mon-Fri on 07 3889 8800 or visit our Brendale Office.
Note: Our merchant EFTPOS terminal is used with the following Credit Card surcharges Revised August 2017:

  • Visa | MasterCard | American Express 1.5% surcharge
  • Diners 2.6% surcharge

Credit Card Surcharge

The Reserve Bank of Australia have implemented a surcharge standard since July 1st which is based on the cost of acceptance scheme for each card. Surcharges must not be more than the amount that it costs a merchant to accept a particular type of card for a given transaction. For example, debit cards are typically less expensive for merchants to accept than credit cards. Read further information here: RBA Card Payments Regulation

The surcharge added to Credit Card transactions will vary based on the card type, payment method as well as the transaction amount with the percentage to be surcharged to the customer should not exceed the percentage advised on the merchant statement, based on a 12 month average.

Our online transactions (e.g paying the invoice via Xero) surcharge rate is higher because of the cost of acceptance from the payments facilitator (eWAY). All internet payment processing is higher than the physical merchant EFTPOS terminal rates due to the inherent risks of fraud and associated costs. Since we wish to encourage the convenience and speed of online payments, AW&D take a loss on this transaction surcharge.

For orders where Architectural Windows & Doors has included installation of all products within the order, generally up to 5% of the total value is withheld until completion of this work – please refer to the relevant payment schedule in the contract for the exact amount(s).
Note: 48 hours notice is required to request a change to a scheduled installation date.

If you need to cancel your order after it is placed, please inform the sales representative immediately followed by your request in writing. Depending on the progress of the order, costs associated with the order such as materials, labour and administration will be deducted from the deposit paid. This may result in a portion or none of the deposit amount to be refunded. Orders cannot be cancelled once manufacture sizes are confirmed. See our Terms & Conditions of Trade for more information.

If screens are included in an order they will be manufactured to suit your product. 

Flyscreens are reasonably easy to remove and are typically fitted on-site once construction is complete (to minimize risk of damage).
Invisi-Gard security screens are typically fitted after painting/rendering has finished, however certain items should be factory-fitted.
Please advise us when the project is reaching practical completion with at least 2 weeks notice and we will schedule a date for screens to be fitted. If optional screens are accepted after the window and door products have been supplied, we arrange an external company who uses the same screen system to carry out the site measure and fitting of screens. 
Note: Centor Retractable screens are confirmed at the time of site-measure and ordered from Centor with an expected 15-20 day lead-time to be supplied to our factory. We usually factory-fit these screens where possible or install on-site at the same time as the product they'll be fitted to.
Amounts will not be withheld or off-set for relating to screens on the final claim. 

Product compliance certificates with Australian Standards information is issued upon completion of your order after receipt of the order’s final claim.

Form 15 (Compliance Certificate for building Design or Specification) is provided for Queensland-based jobs for the supply of Products. 

Form 16 (Aspect of Building Work) is provided for Queensland-based jobs where installation of products was performed by Architectural Windows & Doors or its Sub-Contractors.

An Australian Window Association glazing compliance certificate is issued for projects supplied in New South Wales.

For orders delivered within our servicing region; a 1-off initial visit to adjust products following installation at the time where construction is complete (e.g at building hand-over from the builder to the owner) is complimentary with your order. You should contact us when the practical completion date is approaching as this information is not known to our staff. Servicing can be carried out prior or following when hand-over has taken place within a reasonable time frame (e.g. 3 months). 

Products must be square/true/plumb and tracks/sills should clean and clear of obstructions so that products can be operated and adjusted as necessary otherwise servicing of products could be refused and a call-out fee applicable if required to return at a later date.

Service Request is required to be completed to provide details of items that need attention, please ensure this list is complete as further call-outs may be charged. Please provide details of the service request in our Support Portal ticket system

A Service Request Form is required to be completed to provide details of items that need attention, please ensure this list is complete as further call-outs may be charged. 
Please Note: Only products supplied by Architectural Windows & Doors can be serviced please read the information about the Product Guarantee & Warranty for clarification of warranty and non-warranty items

We do not offer a repair and/or adjustment service due to normal use and similar wear and tear after the initial service has been completed.
Such requests will be advised to seek a 3rd party window/door repair company local to the site.

If a service or assessment is performed and fault is deemed out of warranty – labour and callout fees may apply

  • Proof of purchase may be required
  • An estimate of costs will be sent for non-warranty repairs, requiring payment prior to work commencement
  • Non-Warranty Callout Fee: $150 + GST (per staff member) additional travel charges may apply outside of Greater Brisbane area.
  • Non-Warranty Labour: $75 + GST per hour/ per staff member required
  • Non-Warranty Cost of parts is additional to Labour charges
  • Non-Warranty or requests which are out of servicing area may be referred to 3rd party window/door repairer services

Service Request

Please enter details of the service request in our Support Portal by creating a new ticket and upload images (less than 2mb each) of the fault or issue (e.g lock type) which will help us to assist further.

6 Year Guarantee – Architectural Windows & Doors Pty Ltd

Architectural Windows & Doors is a member of the Australian Window Association and as such conforms to an Industry Code of Conduct designed to protect consumers.

Architectural Windows & Doors is inspected by independent third party NATA accredited auditors to validate that the window and door products examined have been manufactured to the relevant Australian Standards and the legislative requirements of the National Construction Code of Australia.

6 YEAR GUARANTEE

Guarantee additional to legal rights

This Guarantee is provided in addition to any warranty or guarantee imposed by law and in particular the guarantees implied by the Competition and Consumer Act 2010(Cth). In no way does this Guarantee seek to exclude or limit any right or remedy you have in Law. However to the extent that is permitted by law any other warranties or guarantees are excluded. For the purpose of this warranty “the product” means a window or door product ordinarily manufactured and sold by the manufacturer. Subject to the conditions and limitations below Architectural Windows & Doors guarantees that its products are of acceptable quality and free of any defect caused by the manufacturer.

Limitations

This warranty does not apply to:
a) Moving parts such as lock cylinders; door rollers; lever handles; hinges; activators; springs
b) Parts supplied by other manufacturers as separate components and where such components are warranted or guaranteed by its manufacturer or supplier those guarantees or warranties whether express or implied are assigned to whom the goods are supplied;
c) Cosmetic damage;
d) Damage caused by accident, misuse, transport, installation or any external cause:
e) Failure to install, use and operate the product in a way that is not in accordance with the manufacturer’s instructions, good building practice, relevant building standards or a use for which the product has not been designed or recommended by the manufacturer.
f) service work that is carried out by other than ARCHITECTURAL WINDOWS & DOORS or authorised ARCHITECTURAL WINDOWS & DOORS agents.

Warranty Claims

Should you wish to make a claim under this guarantee you are required to first notify the manufacturer. Other than as provided by law the manufacture will repair or replace the product to the extent that it is functionally equivalent to the product supplied. Where a product has been repaired or replaced this warranty shall apply to the repaired or replaced product for the balance of the period provided by this guarantee.

Service Requests

Note: Only products previously supplied by Architectural Windows & Doors can be serviced.
Please provide details of your request via our Service Request Form

The following installation guides are provided courtesy of the Australian Window Association and provide an overview of best installation practices for several window and door types. Additional information can be viewed on the AWA Youtube Channel (Some methods may vary from those used in Queensland)

These videos are intended to be used as a guide for licensed carpenters to ensure the best practices are carried out. Each construction method shown is general in nature and each project will vary in terms of installation specification. 

Note: AW&D's masonry installation technique utilises a centralised position which differs from the method shown in the video. 

Or use your account on Architectural Windows & Doors

Show

Forgot your password?

Success

Thank you for registering on the site. Please check your inbox for an activation email.

Or register your new account on Architectural Windows & Doors

Show

    Lost your password? Please enter your email address. You will receive a link to create a new password.

    Back to log-in

    Close